E-mail Etiquette

Apr 18, 2015, by php team

Hope all are doing well.Now we are going to learn the perfect email ettiqutte techniques.
These are all the small points that every professional must known.

1.Mail subject:

Try to provide a exact subject that you need to convey a person.Examples of subject lines “Meeting date changes”,”Leave intimation”.

2.”Reply all”:

Think twice before using the “reply all” option for the conversation.

3.Use professional words

Don’t use these types of words such as “Yo,Hey,K”…
Use the receiver name instead of saying “Hi”..”Hi John”.

4.Use exclamation points sparingly

Use the exclamation points at the exact position you need.By using 2or3 exclamation points at the end of their sentences shows the too emotional or immature.

5.Reply to your emails — even if the email wasn’t intended for you

It’s a good habit of replying all the mail the wasn’t send to you.This includes when the email was accidentally sent to you, especially if the sender is expecting a reply. A reply isn’t necessary, but serves as good email etiquette, especially if this person works in the same company or industry as you.
Here’s an example reply: “I know you’re very busy, but I don’t think you meant to send this email to me. And I wanted to let you know so you can send it to the correct person.”

6.Read before send mail.

Please check all the things that you typed on the email.Don’t rely on spell-checkers.

7.Don’t “e-mail angry.”

Don’t try express the angry things in the email.Avoid these things in the mail E-mailing with bad news, firing a client or vendor, expressing anger.

8.Respond in a timely fashion.

Unless you work in some type of emergency capacity is acceptable, it’s necessary to reply all the mail regularly.Don’t think yourself having you having lot of works.
Reply mail doesn’t requires more time.

9.Avoid using shortcuts to real words, emoticons

Use the shortcuts word such as “ASAP,FYI” etc… Don’t use these type of words “Gr8,Gd mrng,4U,Oh k”etc..
Provide short words for technical ascpects only.

10.Always include a signature

It is the good way to keep the signature in all emails.